How to write professional letter?
September 25th, 2008 | by admin |For my business course I need to write up a claim letter on behalf of my boss. Couple of questions…
1. Do I write it as if she has written it? Or do I write it as I have written it on her behalf?
2. Then depending on how you answered question 1, how do I close the letter? Do I put my name somewhere below her signature?
3. And also where do I add in that there are enclosures?
If you could give me how many spaces go in between things as well, that would be great! Thanks!
I would like to know how, exactly, the question is worded…if it says "write a claim letter on behalf of your boss," that's a little vague, but I would have to guess that it is meant to be written as if she had written it herself. A letter that said "I'm writing this for my boss" wouldn't be very professional.
Assuming it's in the voice of your boss:
Under the signature, add enough space for her to sign, usually 2 or 3 returns, then her typed name. Then under that, one blank line, then her initials:your initials lowercase. Under that, one blank line, then "Enclosures". Like this:
Sincerely,
Joan P. Smith
Director of Everything
JPS:lt
Enclosures
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8 Responses to “How to write professional letter?”
By Been There on Oct 10, 2006 | Reply
Hey, if you are writing it for a company, act like it coming from a company. If it is an assignment, you can use either one.
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By F. Perdurabo on Oct 10, 2006 | Reply
You'd write it as her. If you read the letter you'd think your boss wrote it.
You'd close the letter:
Sincerely,
Jane Doe
Senior Executive Vice President, Marketing
JD:ss
That's the way I'd do it. JD is as if your boss wrote it (whoever is receiving the letter doesn't need to know that she didn't actually write it). the small ss is the initials of the typist (susan sincere). That's the way you claim your part in the creation of the letter
Attachments come after the initials so it would be:
Jane Doe
Senior Executive Vice President, Marketing
JD:ss
Encl: Draft earnings report
cc: John Smith, CEO
Randy Smith, CFO
good luck (I'm a secretary, in case you didn't figure that out).
FP
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By LisaT on Oct 10, 2006 | Reply
I would like to know how, exactly, the question is worded…if it says "write a claim letter on behalf of your boss," that's a little vague, but I would have to guess that it is meant to be written as if she had written it herself. A letter that said "I'm writing this for my boss" wouldn't be very professional.
Assuming it's in the voice of your boss:
Under the signature, add enough space for her to sign, usually 2 or 3 returns, then her typed name. Then under that, one blank line, then her initials:your initials lowercase. Under that, one blank line, then "Enclosures". Like this:
Sincerely,
Joan P. Smith
Director of Everything
JPS:lt
Enclosures
References :
professional editor
By Amir K on Oct 10, 2006 | Reply
visit http://www.4hb.com you'll find every professional letter template there and I hope your probelm will be solved. inshAllah.
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By Warren on Oct 10, 2006 | Reply
Write better than you asked question. Second half of number one , second half of number two, at bottom. Any good preloaded program on computers such as Word has such letters where you fill in the blanks . Use it.
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See above
By Doc8 on Oct 10, 2006 | Reply
Write it as if she dictated it, using her as first person. Type her name at the bottom and signature and put by your initials below it. Enclosures go several spaces below signature. Look at professional letters on MS Word for spacing and info.
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By deedee on Oct 10, 2006 | Reply
for a professional letter then do the following
to: the person name
message
click a few lines
when you finish the letter then you sign
sincerely the name and company name
as for as the letter just type it like the your teacher told you to do.
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By dickn2000 on Oct 10, 2006 | Reply
A letter has 5 main sections. They are:
1.Heading
2. Greeting
3. Body
4. Closing
5. Signature
There are also the date of the letter, and the post signature information, if any.
Write the letter as though it was written by your boss.
Close the letter with your bosses name
Below the signature put the following information
> space
>space
>space
>space
cc: Your name
(cc: is from before the copy machine and means carbon copy – it shows who is to receive copies of the letter. In this case… only you.
Enclosures: name of enclosure one
name of enclosure two
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